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All the resources you need to complete your background checking application
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DBS Tracking: What happens when your criminal record check arrives at the DBS?
As lots of job roles require applicants to have a criminal record check carried out, a lot of us are familiar with DBS checks. But what happens when your application arrives with the Disclosure and Barring Service?
How to: Track your DBS Check
There are a few different ways to track your DBS depending on what level you’re having carried out. We summarise the key info you need and how to track your check.
Safeguarding Training
Personnel Checks have developed comprehensive training programmes for multiple sectors. Take a look and see what our training could offer your organisation.
How A Barring Decision Is Made
A lot of us know that a DBS Check is carried out to get criminal record information. But how does someone get placed on the Barred Lists? In this article, we explore the stages of the barring process.
How Employers Should Handle DBS Data
Once you’ve carried out DBS checks on your staff or volunteers, you need to ensure you’re handling the data correctly. This article covers the key points any data handlers should take note of.
5 Tips for Speeding Up Your DBS Check
We always get asked if there’s any way we can speed up DBS applications. While there isn’t a fast-track procedure, there are some things you can do to optimise the speed of the process.
Safeguarding: Types of Abuse
Recognising the types of abuse that can occur is essential to efforts to prevent it. We examine the main types of abuse so that you can familiarise yourself.
The Ultimate Guide to DBS Eligibility
Many people aren’t aware that many DBS checks have eligibility criteria attached. Eligibility can be confusing, which is why we put together this handy guide! Take a look inside for more info.
The Ultimate DBS Check Guide
For any questions about the DBS application process, you’ve come to the right place. We’ve put together our Ultimate Guide to DBS Checks just for you!
The Ultimate ID Verification Guide
For any questions you might have about ID documents or the ID verification process, you’ve found the right place!
FCA Compliance and DBS Checks
FCA regulation can be complicated enough without DBS checks. We breakdown the key knowledge you need to ensure your staff are FCA compliant
The Ultimate Guide to DBS Checks For the Self-Employed
Running your own business is extremely rewarding…but also stressful. If you’re self-employed and you have no idea where to start with DBS checks, you’ve found the guide for you!
How do i DBS Check my Nanny?
In this article, we look at whether a DBS check is required or even appropriate for household childcare staff.
The Do’s & Don’ts When Verifying ID Documents
A pivotal part in the DBS process is verifying ID, make sure you get it right with our top tips!
How Does Safeguarding Affect Me?
Safeguarding should never be a box-ticking exercise. Safeguarding is something that affects everybody. We take a look at some of the things organisations need to take into consideration.
Who are the Disclosure & Barring Service (DBS)?
The DBS provide an essential service but who are they? What do they do? How do they do it? We take a look behind the scenes to answer all this and more!
Types of Check: DBS Checks for Care Workers
Care workers are normally entitled to the highest level of DBS check available. We have a look at the DBS process and ways to speed up the decision-making process
Who are Disclosure Scotland?
The Disclosure and Barring Service are just one organisation in the UK that process criminal record checks. For applicants living and working in Scotland, Disclosure Scotland handles their checks.
DBS Checks for University
Depending on your chosen area of study, you may well need a DBS check whilst you’re at university, but how does it work for students? We’ve summed everything up for you in this article!
Frequently asked questions
Who are the DBS?
The DBS formed after the merge of the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA) in December 2012. They are a non-departmental government body and are responsible for carrying out criminal record checks, as well as maintaining the Child and Adult Barred lists.
Personnel Checks are a DBS Umbrella Body authorised to process DBS Check applications of all levels.
What is a DBS Check?
A DBS Check or Disclosure is the name given to the three types of criminal record check available to organisations and individuals. The level of DBS Check determines how much of someone’s criminal record history is checked and then disclosed on the certificate.
Organisations can apply for Basic, Standard or Enhanced DBS Checks for their employees or volunteers. The level of check required would depend on the eligibility of a specific job role.
How long does a DBS Check take?
Turnaround times can vary significantly depending on individual circumstances and various other factors. The Disclosure and Barring Service advise that a normal processing time for any level of check is 6-8 weeks.
Most checks don’t take that long, particularly not the ones we submit. On average, the processing times for our DBS application submissions are as follows:
Basic DBS – 24-48hrs
Standard DBS – 5-7 days
Enhanced DBS – 10-14 days
This average is collated from the tens of thousands of checks we do annually but can never be guaranteed.
How often should I renew my organisations DBS Checks?
A general best practice is to run DBS Checks on your employees every three years.
Although people commonly talk about renewals of DBS Checks, it’s not something you can do per se. Every time a check is carried out on someone it is a completely new check and has no bearing on any previously issued.
In some industries, there are specific rules on how often you must check your staff. It is important to familiarise yourself with any regulatory requirements to ensure your organisation’s compliance.
How can I track my DBS Check?
Easy! All you’ll need is the applicant's name, date of birth and application reference. Follow the corresponding link below and enter the requested information. You’ll then be given a status update about the application:
Enhanced, Standard & Volunteer DBS Tracking
Who receives the DBS Certificate?
When a DBS Check is completed the certificate is posted out directly to the applicant's current address, as it appears on the application form.
The exception to this is the Basic DBS Check. Applicants have the option to either, provide a ‘care of’ address for the certificate to be posted to, or, have the option to receive the result information only by email.
What is the DBS Update Service?
The DBS Update Service is a means for applicants to register the details of their DBS Certificate. This information is then kept updated by the DBS and can be shared with potential employers. This is a subscription service run by the DBS at £13pa.
Anyone who has had a DBS Check completed can sign up to the DBS Update Service. This needs to be done while the DBS Check is in progress, or within 30 days of its issue.
Only the named person on the DBS certificate can sign up to the DBS Update Service. An employer or organisation would be unable to do this on their behalf.
How do I reset my login details?
If you have forgotten your password, there is a ‘Forgot Password’ option on Login page. Simply navigate to this site, https://app.personnelchecks.co.uk/login. Select the button which says “Forgot your username/password?”.
Once selected, you will be asked to enter the email address associated with your account. Once submitted, an email will be sent to you with fresh login details and you should then be able to log in.
If you’re having difficulty with this process, you can drop us an email at letstalk@personnelchecks.co.uk or give us a call on 01254 35568.
What is meant by ‘eligibility’?
Eligibility is what determines the level of check that is appropriate for any given job role. To obtain the Standard, Enhanced, or Volunteer DBS Check, an applicant would need to meet certain eligibility criteria.
Eligibility is a constantly evolving area of guidance and can be hard to keep track of. The DBS do offer comprehensive guidance documents, here, but they can be hard to decipher if you aren’t familiar with the legislation.
It’s best to be sure you are buying the right check for your needs. We recommend looking at our Ultimate Guide to Eligibility before purchasing any DBS Checks online.
All our advisors understand how confusing eligibility can be so if you are still unsure, get in touch! You can drop us an email to letstalk@personnelchecks.co.uk or give us a call on 01254 35568.
What is ID verification?
ID verification is a major aspect of the DBS application process. This is the final stage of the application before it is submitted and the DBS Check begins.
It is your responsibility as an employer carrying out criminal record checks to confirm the identity of any DBS applicants. It is also a vital way to check for potential errors in an application form.
For a full breakdown of how to carry out ID verification accurately, you can check out our Ultimate Guide to ID Verification. You can find the most up to date guidance from the DBS, here.
What ID documents can I accept in support of applications?
For Basic DBS applications, you must select and verify two documents from the list below:
Valid Documents List – Basic DBS
For Standard, Enhanced and Volunteer DBS applications, you must select and verify three documents from the list below: